What will you do?

Events within Librae can be divided into a few coordinator roles, each linked to one of our key programs. You can choose one event to own, co-lead an event with someone else, or combine a smaller event role with another board role (for example Partnerships or Outreach), depending on your availability. The goal is always the same: make the event run smoothly, together with the team.

Networking Dinner Coordinator (event date: 28 May)
Time: 2–4 hours/week for ~4 months, with a peak in the final weeks. Responsibilities include:

• Invite and confirm role models, keep them informed and prepared

• Manage registrations/RSVPs and participant communication

• Coordinate practical logistics (venue, catering, seating plan, run-of-show, day-of flow)

Mentorship Program Coordinator (occurs once per semester)
Time: 3–5 hours/week for ~5 months during peak phases, lighter outside peaks

• Coordinate registrations and matching (mentor and mentee)

• Manage communication, changes, and key moments in the program

• Ensure the program timeline runs smoothly and participants stay engaged
  

Symposium Coordinator, Rewrite HERstory (event date: 30 April)
Time: 3–6 hours/week, ramping up closer to the event. We have already defined the scope and overall concept. Your responsibilities would include:

• Reach out to and confirm keynotes and workshop facilitators aligned with the theme

• Coordinate session planning and speaker logistics (briefings, schedules, materials)

• Manage suppliers, volunteers, and day-of logistics to deliver the program smoothly
  

Coffee & Career Day Coordinator (event date: June 2026)
Time: 3–6 hours/week, ramping up closer to the event. We have already defined the scope and overall concept. Your responsibilities would include:

• Confirm workshop facilitators and align on workshop content needs

• Coordinate registrations and program logistics (schedule, rooms, materials, on-site flow)

• Manage day-of logistics together with the team and volunteers

Who are you?

You are a structured and hands-on organizer who enjoys bringing people together through well-run events. You’re comfortable coordinating multiple stakeholders, keeping track of timelines and details, and ensuring a smooth experience for participants from start to finish. You communicate clearly, adapt easily, and take ownership of your event from planning through evaluation. You are available for 8-12 hours a week, for at least 1 semester.

Interested?

Please click the button below to send us an email about why you are interested and what you’d like to learn in taking on this role. Note: this is a voluntary position. We meet as a team 1 time per week (preferably in person) and dinner is provided during these meetings. Transportation costs for travel to events/mentorship trainings are also covered.

Thank you for your interest, we can’t wait to meet you!